Top 6 In-Person Event Management Platforms in 2024
Oct 30, 2024 Shruti Shah
In 2024, in-person events platforms have stepped up their game, to become one of the most powerful tools in a business’ event marketing arsenal. Companies are realizing the value of in-person connections, combined with experiential marketing, for building stronger relationships with audiences—something digital interactions can’t replicate.
But pulling off a successful event is no easy feat. It's a competitive space, and event organizers need precision and efficiency to stay ahead. That’s where in-person event software comes into play. These platforms streamline everything—registration, logistics, real-time engagement, and even post-event insights—so you can focus on delivering a flawless experience.
In this post, we’re breaking down the top in-person event platforms for 2024. We’ll cover standout solutions like Eventcombo, and compare them with other top contenders like InEvent, VFairs, Cvent, and Bizzabo.
1. Eventcombo
Eventcombo is a game-changer for managing in-person events of all sizes. Whether you’re organizing a small workshop or a large-scale conference, Eventcombo offers flexibility, earning it a reputation as one of the most trusted in-person event platforms in the industry. With 100,000+ events managed and a 96% user satisfaction rate on platforms like G2, Eventcombo continues to push boundaries in the event management space.
A clear leader in innovation, Eventcombo has become the preferred choice for industries ranging from corporate conferences to nonprofit galas and VIP events. Event professionals particularly appreciate its commitment to on-site support, 24/7 tech assistance, and over 250 integrations with major tools. The platform provides real-time, data-driven insights and custom reporting, ensuring organizers have full control over every event aspect. Even with all these arrays of features, the platform is self-service with user-friendly UI, making it a go-to in-person event platform for all event planners.
Key Features:
1. Event Registration & Ticketing
Eventcombo’s all-in-one platform organizers can design customized ticket templates, easily manage ticket sales, and process secure payments. The system offers a seamless ticketing experience for attendees while giving organizers access to robust reporting tools. These reports provide insights into ticket sales and attendee data, helping you track engagement and attendance trends efficiently. By integrating ticketing into one platform, Eventcombo simplifies the registration process and eliminates the need for multiple tools, allowing organizers to focus on delivering impactful events.
As an event registration platform, it streamlines the registration process for both organizers and attendees. Users can create customized registration forms featuring conditional logic and nested fields, which facilitates the collection of essential attendee information like meal preferences and travel accommodations. Organizers benefit from tailored reporting tools that allow for efficient analysis of registration data through customizable filters and scheduled reports.
2. On-Site Check-In and Badging
Eventcombo excels at simplifying in-person event management with its advanced on-site badging and check-in features. Organizers can create personalized, fully customizable badges that include attendee names, titles, logos, and QR codes, meticulously designed to match event-specific fonts, placement, and overall aesthetics. These badges can be printed on materials ranging from paper to vinyl and plastic.
The real-time badging system allows attendees to print their badges instantly upon arrival, eliminating the need for pre-printing, reducing wastage, and enhancing the attendee experience. Additionally, the smart badges, integrated with QR codes, offer valuable tracking and engagement data, providing post-event insights that help refine future events.
3. Entry-Pilot Organizer App
Transforming onsite event management, the Entry-Pilot Organizer App by Eventcombo equips planners with powerful mobile tools to streamline attendee check-in, tracking, and overall logistics. With features like QR code scanning and automated check-in processes, this app ensures a smooth and efficient experience for both organizers and attendees. The app allows for live tracking of attendance, enabling planners to monitor who has checked in, who is still pending, and which sessions attendees are participating in.
Moreover, Entry-Pilot Organizer App offers real-time analytics for informed decision-making during events, along with post-event reporting to optimize future planning. Whether for paid or free events, the app provides comprehensive insights into attendee engagement and monetary data, making it a vital asset for managing events seamlessly from a mobile device.
4. Vendor & Facilities Management
Simplifying the complexities of event venue and logistics, Eventcombo's venue and facilities management software empowers organizers to take control of their events. It allows organizers to create, customize, and manage multiple venues, spaces, and resources from this single-dashboard, in-person event platform.
With features like real-time booking management, automated workflows, and customizable floor plans, you can easily track and allocate resources such as rooms, equipment, and services. The software also streamlines communication with stakeholders, offering tools for managing catering, A/V services, and furniture setup. Customizable reports and 24/7 support ensure seamless event execution and logistics management.
5. Event Reporting & Analytics
Eventcombo empowers event organizers with real-time data insights to enhance their event planning and execution. With detailed metrics on attendee engagement, session performance, and overall event success, users can make data-driven decisions that lead to improved experiences.
The platform’s customizable reporting options allow organizers to tailor data views according to specific goals and objectives. By analyzing trends and gathering feedback, Eventcombo helps you identify areas for improvement, optimize future events, and demonstrate ROI to stakeholders, all while simplifying the post-event analysis process for a more impactful event strategy.
6. On-Site Support & Training
Eventcombo ensures a smooth, stress-free event experience across the US and Canada with its expert onsite staffing. The dedicated team manages everything from quick attendee check-ins with instant badge printing to seamless logistics coordination, allowing organizers to focus on what matters most. Eventcombo tailors staffing plans to meet specific needs, whether for hospitality or technical support, and provides end-to-end service covering setup, management, and teardown.
Their onsite assistance includes real-time tech troubleshooting and information desks to support attendees while ensuring privacy compliance. Additionally, they implement rigorous safety and security protocols to create a secure environment. With detailed reporting on staff performance, including real-time tracking and insightful post-event analytics, Eventcombo empowers organizers to enhance future event planning and execution. Trusting Eventcombo means keeping events running smoothly and delivering exceptional experiences
7. Seamless Integrations
Forget back and forth with Eventcombo’s seamless connectivity with a wide range of third-party tools and platforms to simplify your event management from start to finish. Whether it’s syncing with CRM systems like Salesforce and HubSpot, managing finances through payment gateways like Stripe, or connecting with marketing automation platforms such as Marketo, Eventcombo ensures that all your data flows smoothly across systems. With 250+ integrations you can streamline processes like registration, attendee management, and reporting, eliminating the need for manual data entry and reducing the risk of errors. With Eventcombo, manage every aspect of your event efficiently from one centralized dashboard.
Apart from these features Eventcombo also offers enterprise-level data security and compliance to GDPR, SOC 2 Type II, PIPDEA and other global standards, making it an ideal choice for companies prioritizing attendee data protection.
To get a detailed walkthrough of Eventcombo in-person platform capabilities, click here.
User Reviews in Focus
- ‘A good product with features that are tailormade to cater to client's needs. Easy to use platform and the team behind it makes it easy to understand the product better.’ - Mervin V. Event Producer
- ‘Eventcombo is easily the best in the business for managing the event experience. The customer service is absolutely exceptional. The team’s kindness, patience, and assistance every step of the way was beyond appreciated.’ -Jessica F.
- ‘I would rate Eventcombo 10/10. It not only helped us streamline our registration process but also help us better communicate with our attendees.’ - Ostyn M. Mid-Market.
- 'Eventcombo gave us the opportunity to host multiple clients through one reg platform.’ - Madelyn M.
2. InEvent
InEvent stands out for its robust tools tailored specifically for managing corporate events and business conferences. With a strong focus on deep customization, it allows event organizers to align their events with their brand’s identity seamlessly. This in-person event software is ideal for companies looking for a polished event experience, whether in-person or virtual.
InEvent offers comprehensive customization options, allowing users to tailor every aspect of their event, from registration pages to email templates, ensuring a cohesive brand experience for attendees. Its workflow optimization tools streamline processes for organizers and enhance overall attendee engagement.
User Reviews in Focus
3. vFairs
vFairs is the go-to platform for managing large-scale trade shows and expos, equipped with specialized tools for exhibitor management and attendee engagement. Its robust on-site kiosks and mobile event apps help simplify the logistics of organizing complex events, ensuring a smooth experience for both organizers and attendees.
The platform includes comprehensive exhibitor management tools that allow for efficient organization of booths, sponsors, and exhibitors, facilitating a seamless experience from setup to execution. With on-site kiosks and mobile apps, vFairs enhances attendee engagement, making it easy for attendees to navigate events and access information in real time. Additionally, vFairs supports both virtual and hybrid events, catering to a wide audience and ensuring effective engagement regardless of location.
User Reviews in Focus:
4. Cvent
Cvent is a leading in-person event platform renowned for its extensive venue sourcing capabilities and comprehensive tools designed for large corporate and government events. It excels in handling complex logistics, budgeting, and attendee tracking, making it ideal for high-stakes events.
Cvent offers powerful on-site registration and real-time attendee tracking tools that simplify managing large crowds effectively. Its advanced budgeting and logistics features provide organizers with the tools needed to manage the financial aspects of big corporate events, ensuring cost-efficiency and effective resource allocation. Additionally, Cvent’s venue sourcing tools enable organizers to find and book the best venues for their events, facilitating an efficient planning process.
User Reviews in Focus:
5. Bizzabo
Bizzabo is designed to create personalized event experiences, focusing on audience segmentation and deep attendee engagement. It’s particularly effective for conferences and networking events, offering organizers tools to deliver customized agendas and facilitate meaningful connections between attendees.
As a comprehensive in-person event platform, Bizzabo allows for in-depth audience segmentation, enabling organizers to tailor agendas and experiences to specific attendee groups, enhancing relevance and engagement. Bizzabo includes on-site technology solutions for seamless attendee tracking and engagement, such as check-in kiosks and interactive displays. Moreover, it offers networking and engagement tools that promote connections among attendees, including one-on-one meeting scheduling and discussion forums.
User Reviews in Focus:
6. Whova
Whova is a practical, budget-friendly solution for smaller events like workshops and seminars. It offers an intuitive mobile app and straightforward event management tools, making it a popular choice for teams looking for an easy-to-use in-person event platform without unnecessary complexity.
Whova features an easy-to-navigate event app that facilitates attendee networking and check-in, enhancing the overall event experience. The platform includes simple yet effective sponsor management tools, allowing organizers to easily manage sponsorships and advertising. Additionally, Whova enables organizers to gather feedback through post-attendance surveys, ensuring continuous improvement for future events.
User Reviews in Focus:
The Key Takeaway
Recent research indicates that over 50% of eventgoers now prioritize in-person events over virtual and hybrid formats, emphasizing the demand for genuine connections in today’s business landscape. As costs rise and attendee expectations increase, successfully executing a standout event has become more challenging. Choosing the right in-person event management platform is critical—it’s not just about organizing an event; it’s about delivering an impactful experience that aligns with your business goals.
With in-person interactions driving stronger networking and contributing to improved ROI and business growth, leveraging technology is even more essential.
At Eventcombo, we’re all about staying ahead of the game. Our in-person platform is continuously evolving to meet your attendees' expectations. Want to see how it all works? Schedule a demo with us today, and let’s make your next event a hit!
